Director of Administrative Operations

Hiring Department: UICOMP-Medicine

Location: Peoria, IL USA

Requisition ID: 1034829

Posting Close Date: 6/20/2025

Budgeted Salary Range: $80,000 to $130,000 per year

The University of Illinois College of Medicine Peoria is seeking a Director of Administrative Operations for the Department of Medicine. This is a full-time, exempt position located in Peoria, Illinois. This position leads and oversees the operational, financial, regulatory, and business activities of a large unit, the Department of Medicine in the College of Medicine Peoria. This includes financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing, and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, university policies and procedures; and represents the Department Chair on campus/university committees. The University of Illinois System has an excellent benefits package available including vacations, sick time, CME, health and life insurance and retirement plan.

Position Summary

This position leads and oversees the operational, financial, regulatory and business activities of a large unit, Department of Medicine in the College of Medicine Peoria. This includes: financial analysis and strategy related to medical service, health maintenance, and procurement programs; human resource and facilities management; business development, marketing and public relations; contract negotiations; interfacing and ensuring compliance with granting organizations, regulatory agencies, university policies and procedures. Represents Department Chair on campus/university committees.

Duties & Responsibilities

Financial Management / Business Development

• Develop the annual budget, including providing monthly financial reporting and forecasting, cash flow management, capital spending and expenditures review and approval.
  

• Develop strategic plans, annual goals and objectives and administrative direction of the unit.
• Identify new business opportunities by analyzing and presenting financial data for the development of new services,
• facilities, procedures and costs.
• Oversee the operational payment structure, monitor payments and patient billing as outlined in contracts and ensure
  compliance with insurance companies.
• Lead departmental marketing efforts by developing and implementing a marketing plan, and measuring and reporting
  results.
• Create, implement and monitor departmental strategic plan.
  

Operations Management

• Oversee maintenance, repair, remodeling and equipment purchases by identifying needs, planning, budgeting, and
  reviewing contracts as needed.
• Manage off-site practices by negotiating the terms for revenue generating contracts, monitoring and renegotiating leases.
• Direct all day-to-day administrative activities.
• Maintain and report space utilization inventory.
  

Grants Management

• Responsible for oversight of grant activities. Ensure research aims are met; ensure compliance
• Manage grant activities (pre and post award, extramural) including review and submission of grant and contract proposals;
  creates and maintains documentation of expenditures, reports, proposal submissions and awards.

Human Resources

• Recruit, select, evaluate, and train administrative staff.
• Oversee and direct recruitment activities of faculty, physicians, and staff with assistance of appropriate management
  staff. Ensure appropriate credentials are received as needed.
• Manage and train unit HR Staff.
• Develop and monitor compensation plans, income guarantees and productivity incentives.
• Performs other related duties and participate in special projects as assigned.

Minimum Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, Management or in a related field.
• A minimum of 5 years of administrative/management experience.

Preferred Qualifications

• Master’s degree preferred.
  
• Management experience in healthcare environment desired.
  
• Strong interpersonal, management and communication skills. Knowledge of Microsoft Office.

To apply, please visit this job listing on the UIC Job Board at, https://uic.csod.com/ux/ats/careersite/1/home/requisition/15000?c=uic, scroll towards the bottom of the page and click, “Apply Now”.

You may be redirected to log into, or to create a new account.

For fullest consideration please apply by 6/6/2025.

The budgeted salary range for the position is $80,000 to $130,000 per year.

Salary is competitive and commensurate with qualifications and experience, while also considering internal equity.

The University of Illinois offers a very competitive benefits portfolio. Click for a complete list of Employee Benefits, https://www.hr.uillinois.edu/benefits/.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters at https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant’s race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

The university provides accommodations to applicants and employees. Request an accommodation at https://jobs.uic.edu/request-and-accomodation/.