Accounting Officer

Hiring Department: Positive Health Solutions

Location: Peoria, IL USA

Requisition ID: 1026693

Posting Close Date: 8/16/24

This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work – Not Remote).

The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.

Description:

Position Summary
The Accounting Officer is responsible for anticipating and providing highly complex support to PHS leadership including detailed reporting for compliance and 340B program management. The position provides support coordinating with other UIC departments and outside vendors to support the complex operations of the unit. The position will require an in-depth knowledge of various policies, procedures, programs, office software packages and extensive knowledge of bookkeeping while also utilizing discretion and good judgement. The position works under the general supervision of the Senior Business Manager.

Duties & Responsibilities

This position will be responsible for assisting with the unit fiscal 340B drug reimbursement programs, various other fiscal program incomes and provides guidance regarding the appropriateness of requested expenditures.

Track and audits expenses for completed services to identify available balances of purchase orders.

Processing financial documents, invoices, verifying information and prepares monthly reconciliation of expenses and income.

Creation and tracking of fiscal purchase orders and posting of financial information to journal vouchers.

Answers questions and resolves issues related to the above. Researches discrepancies and takes necessary action.

Assist department in coordinating with other UIC departments and outside vendors on special projects.

Coordinate with outside vendors bidding and preparing quotes for special projects ensuring compliance for final review by Senior Business Manager and submit to UIC procurement department.

Creation and tracking of service / product requisitions for purchase orders and assist outside agencies with navigating vendor setup with UIC.

Answers inquiries and serves as a resource to staff Assist with budget preparation and projections.

Monitor budgets and originating or verifying adjustments and transfers.

Assist with managing and coordinating department computer and hardware inventory.

Coordinate with UIC CIS department on computer related purchases and work order tickets.

Assist with managing and coordinating with UIC Fleet department and other vendors managing and maintaining department vehicles and mobile medical unit bus.

Ensures compliance to policy and regulations.

Coordinate with department vendors managing and maintaining office suites, submit and track repair work orders with vendors for building/office maintenance related items.

This position will provide administrative support to the Senior Business Manager as directed.

Composes and keyboards sensitive/confidential correspondence, creates tables and reports for Director and Senior Business Manager in support of grant proposals. Performs research for special projects.

The position will be responsible for maintaining and updating agency fiscal & administrative policies and procedures, explaining fiscal & administration policies to support staff and assisting with the creation of written polices and PHS programs guidance.

Participates in the training of staff.

The position will have access to and maintain confidential materials/files and will be responsible for upholding HIPAA rules and patient confidentiality.

Performs other related duties as assigned. Perform duties included in lower level of this classification series. Assist with and serve as backup for other support staff.

Qualifications:

Minimum Qualifications

1. Any one or combination totaling two (2) years (24 months) from the categories below:
   1. course work in accounting, as measured by the following conversion table or its proportional equivalent:
      • 9 semester hours equals two (2) years (24 months)
   2. course work in any discipline as measured by the following conversion table or its proportional equivalent:
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen (18) months
      • 90 semester hours equals two (2) years (24 months)
   3. work experience in bookkeeping, office support, or closely related experience.

FY25 Benefit Booklet: https://cms.illinois.gov/benefits/stateemployee/fy2025-benefit-choice-resources.html

NOTE: Each posting requires a separate on-line application. Applications cannot be re-used. Submission of application including complete work and education history is required; all information submitted will be verified. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify.

The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.

As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant’s race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.

The university provides accommodations to applicants and employees. Request an Accommodation at https://jobs.uic.edu/request-and-accomodation/