Position Title:

Associate- Facilities Services

Campus:

East Peoria Campus

Employment Type:

Classified, StaffFull time

Department:

Building Maintenance

Start Date:

04/27/2026

Job Description:

Summary: The Facilities Services Associate is primarily responsible for performing all departmental purchasing, designated administrative support duties, projects, preparing/maintaining records, and reports for multiple Directors/Managers in multi-unit department.

Compensation for the Associate - Facilities is $19.73-$22.69 an hour.

Essential Functions:

• Purchasing materials & supplies for several departments and/or functions within the Facilities Services Department.

• Purchasing for services, materials, and supplies for college wide Life Safety, Building Remodeling, CDB and EDA projects.

• Utility bill payments, invoices, expense recording and runs monthly/quarterly/semi-annual/annual reports.

• Processing order requests, requesting quotes for pricing, ordering /tracking all orders, purchase orders in Workday or PeopleSoft, invoices processing for payment, reimbursements and fuel chargebacks.

• Budget expense tracking, filing and reports.

• Reconciling 5 credit cards.

• Generate reports for employee sick time/absence tracking.

• Maintain space utilization for all campuses.

• Employee personnel folders.

• Uniform orders for all employees within the department.

• New hire/previous staff processing/checklists, NeoGov, interview scheduling, documentation, HR authorization forms.

• Employee procedure manuals.

• Maintain computer and manual filing systems.

• Photocopy and print out documents on behalf of other colleagues.

• Manage computer and manual filing systems.

• Maintain college wide and departmental key tracking systems.

• Support departmental budget records of travel, supply and capital orders, general stores requisitions, and invoices, reimbursements, and/or petty cash expenditures.

• Process work orders, establish new members, and productivity reports for Maintenance Connection.

• Type and/or utilize word processing software to prepare and proofread letters, correspondence, minutes of department meetings, memos, reports, evaluations, employment recommendations, etc.; originate routine correspondence for signatures as assigned.

• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.

• Schedule and arrange appointments or meetings for department members.

• Gather and maintain confidential department records, files, information, etc.

• Create and sustain employee productivity, office, and new forms.

• Answer multi- line phone system, channel inquiries to appropriate personnel and take accurate messages.

• Develop and maintain databases for departmental information and records.

• Approve, assign, and schedule events for department in Coursedog.

• Perform related duties as assigned.

Minimum Qualifications:

• High school degree or equivalent.

• 3 years of direct experience in purchasing or related experience working in office environment.

• Valid driver’s license with an acceptable driving record.

• Proficient in Microsoft Office Suite.

• Strong data entry and typing skills with the ability to type 45 wpm.

• Strong analytical and problem-solving skills.

• Strong multi-tasking skills and decision-making skills.

• Strong verbal and written communication skills.

• Strong interpersonal skills, including the ability to establish and maintain cooperative and professional working relationships with others.

Preferred Qualifications:

• Associate’s or higher.

• Efficient in multiple software applications including Workday.

• Experience working in higher education.

Illinois Central College offers a comprehensive benefit package for full-time employees, including:

• paid time off;

• 11 paid holidays; 2 floating holidays

• medical, dental, vision, life and long-term disability insurance;

• tuition waivers for employee, spouse and dependent children;

• on-site childcare center;

• 403(b) retirement plans; and

• State University Retirement System pension plan.

To learn more about full-time health care benefits at ICC.