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ADMINISTRATIVE SPECIALIST III

City of Peoria, Illinois

City of Peoria, Illinois

Peoria, IL, USA
Posted on Friday, January 26, 2024
  • Applications are required for each vacancy. Resumes may be attached but will not be accepted in lieu of applications. The application must be signed, dated, completely filled in and returned to the Human Resources Department by the filing date indicated on the Vacancy Announcement. All information submitted is subject to verification.
  • The City only accepts applications for posted positions.
  • If selected, City residency must be established within one year of hire (or within the timeframe outlined in bargaining unit contract, if applicable). Residency must be maintained for the duration of employment. Applicants need not be current residents of the City of Peoria to be considered.
  • After an offer of employment but prior to hire, all applicants must complete a medical examination including a drug screen.
  • All new hires will be required to successfully complete a probationary period.
  • A summary of employment benefits may be obtained by contacting the City’s Human Resources Department.
  • The City’s Administrative Action Plan for Fair Practices is available for inspection by contacting the City’s Equal Opportunity Office, City Hall, Room 303 or by calling (309) 494-8594.
  • Applicants requiring accommodation to participate in the selection process may notify the Human Resources Department of such request.

The City of Peoria is an Equal Opportunity/Affirmative Action Employer

Description

Examples of Duties

Knowledge of correct English usage, including spelling, grammar, punctuation, and vocabulary; internal departmental policies and procedures; all computer applications and hardware related to performance of the essential functions of the job; standard business arithmetic, including percentages and decimals; and recordkeeping, report preparation, filing methods and records management techniques. Skill in typing from rough draft or printed text using a word processor or typewriter; analyzing and resolving office administrative situations and problems/ transcribing information from dictating equipment; using tact, discretion, initiative and independent judgment within established guidelines; researching, compiling and summarizing a variety of informational and statistical data and materials; and applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols. Ability to maintain confidentiality of information; take and transcribe notes; to understand and carry out written and oral instructions, giving close attention to detail and accuracy; to establish and maintain effective working relationships with others; to draft and type correspondence; and to rapidly and accurately take and transcribe oral or tape dictation through the use of speed writing, shorthand, or dictating equipment.

Minimum Qualifications

One year certificate from an accredited college or technical school; three to four years of progressively responsible related experience; a minimum typing speed of 45wpm required. Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job considered.

Supplemental Information

KNOWLEDGE, SKILLS, AND ABILITIES:
Knowledge of:
¨ Correct English usage, including spelling, grammar, punctuation, and vocabulary.
¨ Internal departmental policies and procedures.
¨ External governmental bodies and agencies related to area of assignment.
¨ All computer applications and hardware related to performance of the essential functions of the job.
¨ Standard business arithmetic, including percentages and decimals.
¨ Recordkeeping, report preparation, filing methods and records management techniques.
¨ General office procedures, policies and practices, as well as knowledge of computer/VDT and other general office equipment.
¨ Basic budgetary principles and practices.
Skill in:
¨ Typing from rough draft or printed text using a word processor or typewriter at a rate of 60 words per minute.
¨ Analyzing and resolving office administrative situations and problems.
¨ Transcribing information from dictating equipment.
¨ Using tact, discretion, initiative and independent judgment within established guidelines.
¨ Using a VDT to accurately and rapidly enter and retrieve data and information.
¨ Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
¨ Operating and routine maintenance of general office machines such as copiers, facsimile machines, telephone systems, and two-way radio base stations.
¨ Researching, compiling and summarizing a variety of informational and statistical data and materials.
¨ Applying logical thinking to solve problems or accomplish tasks; to understand, interpret and communicate complicated policies, procedures and protocols.
Mental and Physical Abilities:
¨ Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth.
¨ Ability to take and transcribe notes from short hand or dictation equipment (speed at the discretion of the supervisor).
¨ Ability to understand and carry out written and oral instructions, giving close attention to detail and accuracy.
¨ Ability to rapidly and accurately take and transcribe oral or tape dictation through the use of speed writing, shorthand, or dictating equipment (at the discretion of the supervisor).
¨ Ability to establish and maintain effective working relationships with others.
¨ Ability to draft and type correspondence.
¨ Ability to add, subtract, multiply and divide whole numbers, common fractions and decimals.
¨ Ability to deal with problems involving a few concrete variables in standardized situations.
¨ While performing the essential functions of this job, the incumbent is regularly required to walk, sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
¨ While performing the essential functions of this job the employee is occasionally required to lift and/or move up to 10 pounds.
Working Conditions:
¨ Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust.
¨ The incumbent's working conditions are typically moderately quiet.