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Greater Peoria, IL
Greater Peoria, IL


City of Peoria, Illinois

City of Peoria, Illinois

Peoria, IL, USA
Posted on Saturday, September 9, 2023

LOCATION: City Hall, Room 108
HOURS: 8:00 a.m. – 5:00 p.m. – Monday through Friday

Coordinates the purchase of supplies, equipment, and commodities for all departments within the City following prescribed procedures; assists departments as needed with the purchase of items; develops and processes purchase specifications. Performs administrative functions and assists with compiling documents/memos, making copies, and processing mail and postage.

Examples of Duties

Administers purchasing by reviewing and verifying purchase requests; assisting departments with questions regarding purchases; purchasing items from established contracts; coordinating with vendors; and analyzing quotes.

Handles accounts payable by matching purchasing copies to invoices; checking invoices for accuracy; entering invoices into processing software; and running reports for payment transfers.

Handles administrative functions by communicating with customers; answering inquiries; assisting the purchasing manager with organizing and executing auctions; receiving and sorting mail; preparing detailed reports; and providing technical assistance when qualified.

Performs central services by sorting mail; applying postage; sending mail to the correct outlets; responding to mail; and transporting larger mail runs to the post office.

Manages printing solicitation by handling printing projects; coordinating with printing vendors; receiving and reviewing proofs; accepting finished products; and delivering finished prints to the required departments.

Minimum Qualifications

Associate’s degree or equivalent from an accredited two-year college or technical school; one to two years of progressively responsible related experience. Any combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job considered.

Supplemental Information

Knowledge of principles and practices of governmental purchasing; recordkeeping, report preparation, filing methods and records management techniques; standard business arithmetic, including percentages and decimals; and general office procedures, policies and practices. Skill in using tact, discretion, initiative and independent judgment within established guidelines; communicating clearly and effectively with others, orally and in writing; using a computer terminal to accurately and rapidly enter and retrieve data and information; using mathematics; and preparing clear and concise reports, correspondence and other written materials. Ability to read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth; to write routine reports and correspondence and to add, subtract, multiply and divide whole numbers, common fractions and decimals.