Career Area:

Business Support Services

Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

Our Product Support and Logistics Division (PSLD) is one of the most innovative divisions within Caterpillar. In PSLD, as within all of Caterpillar, our priority is our customers and helping them build a better world. We touch nearly every element of the services value stream from procurement to design and manufacturing to distribution. PSLD is responsible for Aftermarket Parts Distribution of Cat Parts, Integrated Logistics, segment Procurement and the design and manufacture of Wear Components (Undercarriage and GET) and Maintenance Components (Seals, Tubes & Hardware, Hose & Couplings, Fluids and Filters).

We’re committed to our customers, who build a better world with our products, services and solutions. We understand and show the value of why they should always choose us. We’re exploring new ideas and opportunities – innovating to discover the breakthroughs necessary for tomorrow’s growth.

Through it all, we are one team – creating and delivering world-class components and solutions superior to the competition. Learn more about the Caterpillar Experience.

What You Will Do:

As an Administrative Assistant, you will provide advanced clerical and administrative support and relief of administrative detail to the Vice President of Wear Components, availing them the additional time for their top management responsibilities. This individual must have a passion and enthusiasm for exceeding expectations of the role.

Job duties include, but are not limited to the following:

• Operate a PC and standard software programs, including the use of advanced levels of understanding and skill in Microsoft Office.
• Prepare expense books.
• Schedule and prioritize all appointments and meetings.
• Organizing and expediting workflow through the supervisor’s office.
• Organize, complete, and maintain large projects such as a database for process improvement. This might also include the direction and coordination of the activities of others such as temporary clerical help, Co-Ops, other administrative professionals, etc.
• Uses discretion, judgement, and initiative to continue the work responsibilities of the office in an efficient manner when the manager in unavailable. You must determine what can be handled immediately be direct reports, referred to others, held for manager’s return or completed by the administrative assistant independently.
• Ensures travel and lodging accommodations as required by the manager. You must tend to details involved with manager’s visits to Caterpillar domestic and overseas facilities and to other companies and unions.
• Coordinates special events. Responsible for travel and lodging accommodations, arranging tours, product demonstrations, meals, etc.
• Proactively reads, researchers, routes, and responds to correspondence.
• Collects and analyzes information, draft documents, and creates presentations.
• Ensures principle is well prepared for all meetings, including all relevant materials briefed and arranged.
• Handle and safeguard confidential and proprietary information.
• Initiate and follow-up on action items for new and/or routine projects, processes, and/or policies, includes acquiring and maintaining technology needs through standard procedures, onboarding, sourcing, and workspace coordination.
• Anticipate needs and proactively provide support, including upcoming deadlines, preparing meeting materials.
• Handle ad hoc administrative tasks and special projects as assigned.
• Comfortable interacting with other executive office Administrative Assistants.
• Other duties as assigned by Caterpillar management from time-to-time.

What You Have (Basic Requirements):

• HS Diploma/GED.
• 5 (plus) years of experience in an administrative role at various levels in an organizations
• Experience working in Microsoft Office Suite (specifically creating PowerPoints, basic spreadsheets, and communications on the manager’s behalf).
• Experience with drafting communications and proofreading documents on behalf of the principle.

What You Have (Preferred Qualifications):

• Experience understanding the company organization and its operations with a detailed knowledge of functions and responsibilities of the departments within the assigned area.
• Experience working and thinking independently, while maintaining superior organization and a high-level of confidentiality.

Additional Information:

• Location: Peoria, IL (USA)
• This position does not offer relocation assistance.
• Our team embraces flexibility through a hybrid work model. In addition to working onsite at our facility in Peoria, IL, our hybrid work model allows employees the flexibility to work from home based on business need.

#LI

#BI

Visa Sponsorship is not available for this position. This employer is not currently hiring foreign national applicants that require or will require sponsorship tied to a specific employer, such as, H, L, TN, F, J, E, O. As a global company, Caterpillar offers many job opportunities outside of the U.S which can be found through our employment website at www.caterpillar.com/careers.

EEO/AA Employer. All qualified individuals - Including minorities, females, veterans and individuals with disabilities - are encouraged to apply.

Not ready to apply? Join our Talent Community.