Job Description

JOB SUMMARY:
This individual requisitions items for the Surgical department. These tend to be very high dollar items that require special attention to detail and precise adherence to process. This individual may assist with PAR maintenance in the OR, but will have a special focus on the higher value items. This is a Supply Chain department employee that is embedded in the OR and will be the contact for a wide variety of product and purchasing issues. They work very closely with Surgical department team members including Surgeons, OR leaders and vendors. They report directly to Supply Chain leaders who will provide guidance in using the ERP system and training regarding ordering processes. They will be given expectations with regard to following up on orders with buyers, distribution partners and vendors.

EDUCATIONAL REQUIREMENTS
H.S. Diploma/GED in Equivalent

EXPERIENCE REQUIREMENTS
Healthcare or inventory experience And Knowledge of inventory/procurement systems And Computer skills and experience with Microsoft Word, Excel, and/or Access.

ADDITIONAL REQUIREMENTS
Use of usual and customary equipment used to perform essential functions of the position.
Work may occasionally require travel to other Carle Health Peoria region facilities/hospitals.
Required to drive your own vehicle for business purposes.

SKILLS AND KNOWLEDGE
Customer/Patient Focused
Communication Skills
Teamwork
Computer Acumen
Attention to Detail
Organizational Skills

ESSENTIAL FUNCTIONS:

Requisitions

• Requisitions include but are not limited to disposables, implants, grafts, tissues, consigned items (bill and replace), minor equipment, capital, DSBOs (Drop Ship Bill Onlys) and overnights.
• When possible, routinely purchased items will be managed via the PAR system
• DSBOs will be processed quickly and accurately. Communication with vendors and OR staff will be professional and will ensure all information is gathered and expectations are met.
• Tissues will be ordered according to the established process
• Follow up with buyers when product does not arrive as expected
• Manage back orders by working with Surgery and the Buyer/VA team to identify & acquire subs
• Manage allocations by ensuring orders are placed and received regularly and product is not wasted

Vendor Relations

• Liaison with contracting staff to ensure contracts are loaded and prices are accurate
• Monitor vendors for adherence to policy including sign in, badge use and PPE
• Consigned items will be established via formal agreement. Consigned inventory will be appropriate for the facility. It will be managed according to established procedures and the governing agreement.
• Respond timely to vendor inquiries.
• Maintain professional relationships so that they can partner with us in times of need

Recalls

• Access the recall management system
• Research and respond appropriately and timely

Value Analysis

• Works with team to research and evaluate new products
• Facilitate standardization efforts and contract compliance

Annual Inventory

• Work with team to calculate the value of OR inventory
• Identify consigned items and distinguish them from owned

Promote Savings and Prevent Waste

• Monitor outdates and return or remove as needed
• Avoid overstocking to prevent outdating and waste
• Participate in savings projects related to product use, acquisition, and storage
• Identify savings opportunities. Work with leadership to calculate and document savings

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