Position Title: Fieldwork Coordinator for Practicum & Internship

Department: Counseling Department, College of Education and Health Sciences

Reports to: Department Chair, Counseling

Dean, College of Education and Health Sciences

Appointment: Full-time; 40 hours per week (12-month position)

Status: Exempt

Position Summary

The Fieldwork Coordinator is a full-time professional staff member responsible for coordinating clinical field experiences (Practicum and Internship) for all students in the Counseling Program (all concentrations and modalities). The position focuses on developing and maintaining community partnerships, overseeing placement processes, ensuring compliance with state licensure and CACREP standards, and supporting students, faculty, and site supervisors throughout the fieldwork experience. Provide foundational academic advising support, including assisting students with course planning and the development and maintenance of Plans of Study (POS).

This position fulfills CACREP 2024 requirements, designating an individual to coordinate practicum and internship activities.

Qualifications / Required Skills

• Master’s degree in Counseling or a closely related field from an accredited institution.
• Licensed as a Licensed Clinical Professional Counselor (LCPC) in Illinois (or reciprocal state), or equivalent credential.
• Experience with supervision, clinical training, or field placement coordination.
• Knowledge of state licensure regulations and CACREP accreditation standards related to practicum and internship.
• Strong organizational, communication, and database management skills.
• Ability to collaborate effectively with faculty, students, clinical supervisors, and community partners.
• Experience with online education platforms (e.g., Canvas), data management systems, and virtual meeting platforms (e.g., Zoom).

Preferred Qualifications

• Experience working in higher education.
• Experience coordinating field placements or supervising graduate counseling students.

Duties and Responsibilities

1. Clinical Site Development & Approval

• Develop and maintain partnerships with practicum and internship site personnel.
• Review and approve placement requests to ensure compliance with CACREP and state licensure standards.
• Conduct site visits (in-person or virtual) as needed.
• Ensure agencies provide qualified site supervisors who meet credentialing requirements.
• Ensure site supervisors complete the required site supervisor training.
• Coordinate CEU documentation for site supervisor training, in collaboration with department leadership.
• Complete, review, and process student licensure-related forms and documentation (e.g., verification of practicum/internship hours, supervision verification, state licensure forms) in collaboration with faculty supervisors and administrative staff to ensure timely and accurate submission.
• Maintain and update a database of approved clinical sites.
• Maintain the fieldwork manual.
• Coordinate Memoranda of Understanding (MOUs) with university staff.
• Serve as a member of the Clinical Committee (if applicable).

2. Student Onboarding & Placement Process

• Coordinate and monitor student completion of practicum/internship orientation requirements.
• Support students and site supervisors with onboarding questions or approval issues.
• Collaborate with administrative staff to manage enrollment processes and placement-related holds.

3. Oversight of Practicum & Internship Processes

• Annually review and update the Practicum/Internship Manual, forms, and training materials.
• Provide updates to the program website and Canvas related to fieldwork procedures.
• Serve as liaison between the Counseling Program, training sites, and clinical supervisors.
• Communicate and Collaborate with faculty supervisors regarding student placement concerns.
• Monitor updates to accreditation and licensure requirements and revise fieldwork policies accordingly.
• Assist faculty in maintaining consistency in practicum and internship course expectations.
• Evaluate and approve potential fieldwork sites and site supervisors to ensure they meet program and accreditation requirements prior to student placement.
• May teach or supervise a limited number of practicum/internship sections as assigned.

4. Data Management & Accreditation Support

• Track student placements and onboarding through internal databases.
• Maintain secure electronic records of site approvals and student documentation.
• Coordinate with administrative staff to ensure appropriate storage of student logs and paperwork.
• Collect and organize fieldwork evaluation data (student evaluations of site supervisors and sites; site supervisor evaluations of student preparation and program support).
• Assist with CACREP accreditation reporting and documentation related to fieldwork standards.

5. Program Infrastructure & Event Leadership

Software System Oversight

• Research, evaluate, and propose a comprehensive software system to support practicum and internship (P/I) coordination tasks (e.g., site tracking, onboarding documentation, evaluations, compliance monitoring).
• Present recommendations to department leadership for review and approval.
• Lead implementation of the selected system in collaboration with university IT and administrative staff.
• Maintain and manage the system, including troubleshooting, training faculty and students, and ensuring ongoing compliance with institutional and accreditation standards.
• Conduct periodic evaluations of system effectiveness and recommend improvements as needed.

6. Program Events & Representation

• Coordinate and oversee Practicum and Internship Fairs (both in-person and virtual), including planning, site recruitment, logistics, communication, and follow-up.
• Attend and represent the Counseling Program at university commencement ceremonies.
• Represent the Counseling Program at relevant fieldwork-related recruitment or partnership events as needed.

Qualified candidates should submit a cover letter, resume and complete contact information for a minimum of three professional references with telephone numbers.

Please submit all materials at the time of initial application.

Bradley University offers a competitive benefits package including health, dental, vision, life and disability coverages, FSA, HSA, and retirement plan options. Bradley also offers significant higher education cost savings for employees and dependents through the Tuition Remission program. Information regarding our benefits can be found here: https://www.bradley.edu/offices/business/human-resources/benefits/

Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students’ opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.

Employment with Bradley University is contingent upon successful completion of a criminal background check. Visa sponsorship is not available for this position.

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.