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Operations-Administrative Assistant

Alto Ingredients

Alto Ingredients

Administration, Operations
Pekin, IL, USA
Posted on Saturday, July 6, 2024

Job Title: Operations Administrative Assistant

Reports to: Purchasing Manager

Department: Operations

Location: Pekin, Illinois

Supervises: N/A

Classification: Non-Exempt

Build your career with Alto Ingredients! Earn a competitive salary, benefits including Medical, Dental, Vision, Life Insurance and 401k with a company dollar-for-dollar match up to 6%, a stipend for fitness center expenses, a generous paid time off (PTO) program, and service awards for career longevity. Alto Ingredients values the communities where we work and live, and offers an extra 8 hours of paid leave for employees who volunteer their time and talents in their community.

Environment: Alto Ingredients, Inc. (ALTO), formerly known as Pacific Ethanol, Inc., is a leading producer of specialty alcohols and essential ingredients. The company is focused on products for four key markets: Health, Home & Beauty; Food & Beverage; Essential Ingredients; and Renewable Fuels. The company’s customers include major food and beverage companies and consumer products companies. For more information, please visit www.altoingredients.com.

Our Pekin campus produces products destined for Health, Food and Beverage and Industrial markets. All personnel are responsible for the safety of these products, which includes participation in training, following cGMP and food safety requirements in the facility, and reviewing and following SOPs for incoming ingredients and outgoing products.

Job Purpose: This position is responsible for providing office management support for our campus.

The following is a list of major duties and responsibilities for this position along with certain supportive duties. It is not all-inclusive. Other duties and responsibilities may be added as needed and in addition, management may modify this job description as needed.

Essential Duties and Responsibilities:

  • Prioritizes incoming correspondence, including letters, memos and e-mails; daily opens and sorts all mail, types/writes letters, and sends out correspondence.
  • Provides administrative assistance for all scheduled meetings, including: making copies, preparing and compiling reports and presentations, preparing agendas for meetings and/or conferences; transcribing or recording meetings and publishing minutes.
  • Provides administrative assistance for daily operation needs.
  • Solicit input and publish a corporate quarterly newsletter
  • Filing for purchasing and operations
  • Mail pick up as needed
  • Organizing training documentation
  • Organizing safety documentation
  • Plan and coordinate luncheons, business meetings and Company functions
  • Manage office supplies, maintain inventory, manage and organization of storage areas
  • Perform administrative and clerical tasks
  • Provide Data entry campus wide as needed
  • Assist department managers as needed
  • Manage SharePoint
  • Assist with operations requests, including errands as needed
  • Other duties as assigned

Education/Experience:

  • High School Diploma/GED
  • 3-5 years relevant work experience
  • Secretarial certificate or equivalent experience
  • Experience working in a fast-paced environment and prioritizing competing priorities.
  • Experience working with diverse management styles and temperaments.

Qualifications:

  • Competent working with computers; working knowledge of Excel, Microsoft Office, and other computer software;
  • Ability to maintain upmost confidentiality in all matters related to the position.
  • Ability to operate office equipment, e.g. printer, copy machine, facsimile machine, multiple phone lines, etc.;
  • Excellent time management skills and proven ability to prioritize tasks/projects;
  • Ability to learn quickly and work well under pressure;
  • Ability to work independently or as part of a team;
  • Ability to keep information confidential and private;
  • Excellent communication skills, oral and written; excellent telephone skills;

Physical Requirements:

  • Must be able to work at a computer to research, send and receive information, and generate reports.
  • Able to communicate by phone and in person. Listen and observe others while communicating in person.
  • Sit for long periods when working in office.
  • Some stooping and bending when filing and moving boxes of materials and files; lift up to 20 lbs.
  • Walk on paved and unpaved surfaces. Climbing stairs and ladders.

Alto Ingredients, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Alto Ingredients participates in E-Verify; Criminal background check and drug screen required.